Implementation: Inspections

Adding Your Existing Inspections (Or New Ones) Into the System.

As part of the implementation process, we create custom inspections for your playgrounds, facilities, equipment, vehicles, or any other asset. 

Inspections are tasks that get assigned to an asset. They can be assigned as single or regularly scheduled tasks based on the needs of your agency. 

The first step is reviewing any existing inspections you have and discussing how we can work them into the system. If you do not have standard inspections, we can provide some examples and work with you to make them specific to your agency and assets. 

Inspection Line Items

Each inspection is custom-built using a variety of line items. You can choose type of line item based on what you are checking or doing.

The most common line items for inspections include:

• Satisfactory/Unsatisfactory/Not Applicable (S/U/NA): This line item automatically generates a work order when unsatisfactory gets marked. The asset manager gets alerted about the issue and can assign corrective action.
• Checkbox: A simple “complete” checkbox shows that a line item was addressed. Unchecked line items will not generate a work order. Inspection reports show what items were checked and not checked.

Numeric Readings

Inspections can also include numeric readings to track usage. These include:

• Vehicle Mileage
• Pool Readings (pH, temperature, chlorine)
• Equipment Hours

Embedded Tasks 

You can also embed tasks in an inspection. These tasks get recorded separately from the time it took to complete the inspection. For example, when an individual completes a playground inspection but also removes graffiti from the site. The time spent removing graffiti gets tracked separately to help with reporting. 

Inspection templates can also be used as a to-do list. Instead of opening and completing multiple tasks, the template creates a list of tasks that staff easily completes. This can be helpful for opening procedures, general daily maintenance at a site, and more.

As we get to know how your agency operates, we guide you in creating inspection templates that save your maintenance staff time while collecting the data you need.    

Here is an example of an inspection as it is being created.

Here is how it will look to your staff.

We will discuss your inspections further during our implementation meetings. Getting a first look at them can help us guide you in the best way of creating these in the system.